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What Insurance Companies Should Look For in an IT Provider

Insurance offers security to its clients, safeguarding against the unpredictability of life and its circumstances. Insurance companies are integral to our daily lives—financially, medically, and emotionally. Due to their fundamental role, it’s only fitting that insurance companies have an IT Provider that’s as reliable as they are. 

Insurance companies hold sensitive data and personal information regarding clients. Above all else, tight security and functional operating systems are crucial to protecting clients’ sensitive data and streamlining processes. IT support services for insurance companies should be tailored specifically toward their needs.

At Exact IT, we tailor our services to the unique needs of insurers. Our managed IT support understands IT needs in insurance and the challenges this specific industry faces. Insurance companies navigate unforeseen circumstances all day, every day. From putting out fires to extensive paperwork— your IT provider should be constant and consistent in its ability to help you and your clients thrive. Understanding IT solutions for insurance companies is imperative in order to choose the right provider. Let’s discuss what exactly insurance companies should look for in an IT provider.

A man sitting at his desk, reviewing some paperwork.

Understanding IT Needs In Insurance

Insurance companies have specific IT needs and rely on specialized insurance IT consultants who understand the complexities and business processes of insurance. How does technology affect insurance? Technology has revolutionized the insurance industry, helping streamline processes and enhance customer experience—with that comes the pivotal undertaking of ensuring tech services align perfectly with insurance company IT needs. IT support services for insurance companies must work to keep your data safe from cyber threats, allow software and data analytics to operate in real-time, and have high-functioning operational efficiency around the clock.

Cyber Security Risks

How does cybersecurity affect insurance? Unfortunately, insurance companies are prime targets for scammers. With high volumes of personal data and information, a data breach can be catastrophic—regardless of whether the information is stolen or the network is penetrated, causing a loss of client records. Insurance companies’ information security needs to be highly protected and prioritized. Not only would the effects of a breach cause severe consequences for your company and its clients, but it could also diminish the credibility and reputation of your company. No one wants to give out their personal information if they think there’s a risk of it being stolen. Keep an eye out for common threats and what your company can do to combat them. 

Common Threats To Insurance Cybersecurity

  • Ransomware: A type of malicious malware that locks the victim out of their own data by encrypting it and demands a ransom be paid for access to the data.
  • Phishing: A deceptive email that appears to come from a legitimate source. Training employees to recognize suspicious emails can reduce risks drastically. 
  • Malware: All it takes is the click of a button from a seemingly legitimate website, and your malware can fill with malware, destroying your systems. 
  • Data breaches: Can cause detrimental impacts on your business, leaking private information and data or losing it altogether. 
  • Distributed Denial-of-Service attacks (DDoS): Attackers overload a website or network with requests that cause the network to slow or become unresponsive, making it inaccessible to designated users. 

Ramp Up Your Protection 

IT support solutions for insurance companies should offer comprehensive cybersecurity solutions so you can have peace of mind with smart security testing services in place. Enterprise-level cybersecurity combats threats and implements layers of unrivaled protection for insurance company IT infrastructure. If you’ve been hacked or experienced cyber threats in the past, it’s time to reconsider your IT provider. Serving as many people’s financial and health security, insurance companies must be confident they can protect data from threats and focus on real-life insurer-related risks. 

Three-Layer Support 

Layer 1: Enterprise Antivirus Protection

The first layer of support delivers end-to-end protection and monitors numerous threat intelligence sources to validate indicators of network compromise. You’ll benefit from features like: 

  • Automated Incident Reporting
  • 24/7 Monitoring
  • Real-time Scanning
Layer 2: Endpoint Detection Response (EDR)

AI algorithms offer an added layer of defense, working to monitor current applications even when no malicious activity is detected. The three-step approach includes: 

  1. Forensics and analysis tools to research identified threats and search for suspicious activities.
  2. The analysis of endpoint data to identify threat patterns.
  3. Automatic response to identified threats to remove or contain them while notifying security personnel.     
Layer 3: Security Operations Center

Enterprise-grade security through insurance IT consulting means monitoring all endpoints for all possible threats. The key difference here is that threats can be escalated to humans with a depth of experience.

All endpoint data streams to a private cloud for analysis. After AI analyzes the data against known threats and vulnerabilities, it’s escalated to a real live human if needed. From there, the issues are remediated, and problem nodes are isolated.

Customized Ransomware Training

Your employees can be one of your biggest security threats. To ensure everyone is doing their part, your team should complete cybersecurity training in order to spot phishing emails and ransomware. If they don’t understand the risks and dangers of ransomware, you could be prone to attacks. With insurance companies, the entire team is strongly relying on technology for their tasks—so it’s imperative for everyone to be educated through ransomware training

Customized ransomware training includes:

  • What ransomware is and how it works
  • Ransomware prevention methods
  • How to spot malicious links and phishing attempts
  • Protecting your PC from other malware

Dual Two-Factor Authentication Endpoints

As you log onto your insurance software, strong managed IT support should implement two-factor authentication as an extra step of protection against threats. Two-factor authentication (2FA) on both user workstations and business servers adds a second level of security to every network under your company. 

2FA can take the form of the following, choosing whatever works best for you and your employees:

  • Push notifications
  • Text messages
  • Biometric verifications (fingerprint, facial recognition, or retina patterns)
  • An email to a secondary email address
  • Software tokens

IT support for insurance companies can help you set up two-factor authentication to ensure you and your client’s information stays as protected as possible. You can never be too safe when it comes to protecting personal data.

Remote Access 

Accessing files on the go is a given in the insurance industry. Clients rely on technology to reach out to their insurers with quick mobile access, and insurers need to be there when they do. As convenient as it is to not have to deal with physical copies of personal information and paperwork, your online presence means an increased risk of cyber threats. In addition to IT solutions for insurance companies,  here are a few ways your employees can combat cyber threats:

  • Utilize the company network to store files
  • Don’t connect unknown devices to your computer
  • Don’t download software without approval
  • Don’t respond to unfamiliar emails
  • Don’t accept unsolicited support from an incoming caller
  • Create strong and memorable passwords

Remote users impose a significant risk to your cybersecurity when operating out of cloud systems. IT support services for insurance companies provide you with remote access and VPN, allowing you and your employees to reach clients safely from anywhere, increasing productivity and efficiency while decreasing costs. 

Find the VPN that works for you

VPNs are relevant to insurance security testing solutions because they’re built for organizations with lots of moving parts and, oftentimes, employees who require remote access. VPNs encrypt the data sent to and from a device via the network. This affords your data privacy, allowing you to work with sensitive information without exposing it to any potential onlookers. A VPN also tends to use another computer’s IP address rather than your own, which adds even more privacy that you might not get otherwise. 

Finding a VPN from a reliable insurance IT consulting company with high encryption standards will keep your information safe from every device on your systems.

What To Look For In An IT Company

Insurance company information security is no joke. To ensure smooth business streamlining and the utmost security for your data, you need to invest in insurance IT consulting that has your long-term best interests in mind. To get IT support from experts, you’ll need to research managed IT support, comparing services, pricing, and specifications tailored to the insurance industry. 

Remote Monitoring and Maintenance

Robust IT consulting and support services include remote monitoring and maintenance (RMM), analyzing your IT to detect potential or incoming issues before they happen. Once the issues are detected, proactive maintenance can take place to mitigate them, and the managed service provider (MSP) doesn’t even need to send one of their resources on a trip offsite. 

RMM continually monitors your tech and gains insights into your system to better predict threats targeted specifically toward your company. RMM solution will alert you when issues arise and create a ticket for the issue to be seen by an IT professional from your MSP.

Benefit From RMM 

RMM brings attention to issues faster than onsite insurance company IT support. Spotting or solving problems at a faster rate can prevent them from snowballing. There’s no predicted time when an accident may happen, or clients might need access to their insurance information. Don’t lose business because of network issues and prolonged downtime. 

With RMM tools, your systems can be monitored, and issues like hardware failures can be predicted and proactively mitigated. Preventative maintenance allows you to keep your technological resources reliable and secure. Extending equipment life, increasing productivity, and further securing your systems through security installations, vulnerability assessments and scans, and firewall implementations

24/7 IT Help Desk Support

Insurance allows people to live with fewer worries, knowing they’re backed by a provider who can support them in accidents or uncontrollable situations. It’s a “must-have” for most people. 24/7 online support for IT is the same idea. IT issues can greatly impact efficiency, customer satisfaction, and overall success. Having 24/7 IT help desk support allows you to benefit from quick turnaround time and disaster recovery along with a wide range of support services, including: 

  • Basic computer troubleshooting
  • Microsoft Office products – Outlook, Word, Excel, SharePoint, OneDrive, etc. 
  • Telephone system troubleshooting
  • IT security concerns
  • User account creation and deletion  
  • Vendor management
  • Email Troubleshooting
  • Remote network monitoring & reporting
  • Any other technical troubles you have

Cost-Effectiveness

Outsourcing managed IT support can save you thousands of dollars and reduce the risk of unexpected costs. RMM and preventative maintenance work proactively with technology and increase their lifespan, allowing you to use high-cost tech for longer.

The bottom line? Your insurance company should see improvements in operational efficiency after outsourcing an IT provider. 

Work with Exact IT Consulting

Exact IT has experience working with insurance companies to ensure all of their IT needs are covered. Whether you’re building your IT plan from the ground up or seeking guided direction for improvements, Exact IT is here for you. As a trusted partner, we align technology with your objectives and improve the operational efficiency of your business—freeing up your time and money. 

We have experience with software such as The Agency Advantage, AgencySmart, AMS360, Applied Epic, BriteCore, EZLynx, iLife Technologies, Newton, QQCatalyst, The Agency Advantage, and Vertfore.

Exact IT works with you to ensure your data is protected, your technology is operating efficiently, and you receive the support to streamline success at any time of day. Request a consultation today.