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5 Benefits of Storing Financial Data Off-Site

Data loss can happen to any business that utilizes computers. Whether through burglary, power outages, natural disasters, or even human error, storing important documents and files on-site comes with its fair share of risks. 

Say a snowstorm rolls through your area and causes a power outage at your office. It could take hours or even days to get back online. To many small businesses, losing this data for even a short amount of time can have a negative impact on their bottom-line. 

To avoid potential loss of revenue, fines, unhappy customers, or a dent in your reputation, we urge you to take preventative action and consider storing your financial data off-site. Not only does off-site data storage promote an increase in security and productivity, but it also works to protect your business operations in case of a disaster. What could be better?

Keep reading to learn more about the benefits of off-site data storage and how you can safeguard your business by making the switch today.  

1. The Key Benefits of Switching to Off-Site Storage

When you store your business’s financial data off-site, the risk of losing your valuable information is virtually eliminated. A well-rounded off-site protection plan that offers storage and cloud backup will keep your business afloat during even the most unprecedented circumstances. Here are the benefits you can look forward to:

2. Cost-Effectiveness

Off-site data backup storage is such a cost-effective solution because it generally involves little to no setup costs, and you only pay for what you use. Additionally, you won’t have to worry about creating your own storage infrastructures or paying employees to index and retrieve your documents for you. This makes it possible for you to focus on your business while your off-site storage provider handles your critical financial data’s safekeeping.

3. Improved Compliance

If you’re a business that handles a wide range of personal or private data on a regular basis, you’re automatically at risk of non-compliance. This risk increases substantially when there is no adequate data management process in place. Don’t fall victim to lost files and potential data breaches due to an unorganized storage system. Off-site storage will not only help you align with the laws and regulations associated with document retention, but it also safeguards your customers’ confidentiality. Keep all your financial documents organized and secure with off-site storage solutions so you can increase compliance with ease.

4. Streamlined Processes

Like most businesses utilizing on-site data storage systems,  you’re likely spending too much time searching for and retrieving documents. Off-site data storage can relieve the headache by offering a time-saving (and labor-saving) information access process. When your important financial data is stored through off-site storage, all records are indexed, categorized, and barcoded through an advanced inventory management system. This way, you can easily track down and acquire any financial document on your mind without hassle.  

5. Maxed Out Security

When your businesses’ every financial document is stored on-site, it can be nearly impossible to keep track of and effectively protect all this private information. With off-site data storage, the location of your financial information is never disclosed, and sophisticated network security software is used to avoid online threats. Encrypted security is a highly-favorable aspect to storing financial information off-site, as data transfers will always include encryption for unrivaled security.  

Protect Your Assets With Off-Site Data Storage

No matter if you’re a retail business or financial institution, any industry can benefit from off-site financial data storage. Team up with Exact IT to develop the right plan for your important records and prevent unexpected accessibility issues from damaging your business operations.

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