Case Study: SharePoint

Streamlining IT Operations
for Inspire Automation

THE CHALLENGE

A staffng services company in central Indiana was facing numerous challenges with their consumer-based file sharing solution. The cost of the platform far outweighed its benefits and came with cumbersome file structure and permissions manageability.

The issues meant that sta across the company sacrificed valuable time and eort attempting to store and share crucial information. Additionally, they found that the file sharing platform wasn’t updating files with the most recent changes, so inconsistency and confusion were causing extreme frustration.

THE SOLUTION

When the staffng services company came to Exact IT Consulting with their issues, consultants recommended migrating their file data to SharePoint. Through the migration of all files and documents from the previous file sharing platform to SharePoint, consultants at Exact IT:

Eliminated the cost of the prior application
Created and executed a migration plan
Verified file structure compatibility
Adjusted file structure for the 122GB of storage required
Transferred 309,748 files
Conducted a file verification process

THE RESULTS

Exact IT consultants mapped file and folder permissions to SharePoint based on previously built permissions through the client’s other Microsoft Office 365 software. This meant that governing user accounts and groups were mmediately more manageable. Client staff could work on the files they needed without accessing ones that don’t pertain to their position.

Integrating with Office 365 also allowed access to shared cloud documents, increasing collaboration and providing the most up-to-date information in any of the files. The nature of cloud documents also meant they could access and alter documents from any device.